Position Summary

The Assistant Registrar reports to the Registrar to ensure that student degree progression, academic terms, degree audits, graduation, and commencement functions are handled smoothly for all students and stakeholders across the Leavenworth, Overland Park, and Online campuses.

Essential Functions:

  • Responsible for providing accurate and complete degree audits on demand and for all qualifying students at the Junior or higher classification.

  • Ensures that the Associate Registrar is appraised of any changes to student status, major, advisor and overall curriculum changes.

  • Keeps current on any changes in the curriculum or policy that may affect degree audits.

  • Handles the graduation process from initial Application to diploma, transcript annotation, system date entry, and commencement planning

  • Generates ad hoc departmental reports upon request

  • Manages all Office of the Registrar Commencement and Honors Convocation details.

  • Assists with transfer credit evaluation and credit posting as needed.

  • Orders, verifies, and ensures delivery of student diplomas.

  • Responsible for verification of academic honors including working with faculty and graduates to determine level of honors and completion of required paperwork.

  • Verifies that all grades are posted according to the Academic Calendar, communicates with faculty for timely submission, and ensures Incomplete grades are properly documented and changed when applicable.

  • Responsible for course scheduling including collection of semester proposals, as well as those duties associated with schedule and registration issues, such as wait lists, advising holds, etc.

  • Document all system processes in Standard Operating Procedures documents and ensures they are accurate, up-to-date and available for use within the Registrar’s Office.

  • Maintains the confidentiality and protection of student records.

  • Other job-related duties as assigned.


  • Bachelor’s degree required

  • Proficient with Microsoft Office applications (Outlook, Word, PowerPoint, and Excel)

  • 2 years of related experience in a higher education setting preferred.

  • Commitment to accuracy and detail and effective organizational skills.

  • Proven ability to follow directions and prioritize.

  • Proven ability to work independently and as part of a team.

  • Affinity with the overall mission of the University of Saint Mary.

To Apply:

Submit a cover letter, resume and contact information for three current professional references to:


The University of Saint Mary is an Equal Opportunity Employer.