Position Summary:

The responsibilities of the University Registrar include overall management and supervision of the staff in the Office of the Registrar. The successful candidate will work collaboratively with the University’s staff in the other student services administrative units, faculty and senior administration; is a demonstrated leader, with the vision and skills to guide the staff in creating an efficient, professional office that adapts to the standards and best practices of the profession; is self-directed; exercises initiative; balances multiple priorities; adapts effectively to change; thrives in a fast-paced environment; has knowledge of current student records and registration processes and institutional research practices; and possesses a demonstrated record of effective use of technology to increase efficiencies, while maintaining excellent service to students, staff, faculty and administration.

Essential Functions:

  • Provide leadership to plan, organize and manage activities related to the Office of the Registrar

  • Organize and administer the records, registration and graduation functions, including student transcripts

  • Develop and maintain academic policies in the area of student records, transcripts, student success and other function of the Office

  • Responsible for hiring and supervision of the Office of the University Registrar staff

  • Update and produce course schedules and catalogs in coordination with the office of the Provost and Academic Dean

  • Assign classroom space in a manner that makes efficient use of the University’s resources

  • Manage the annual budget

  • Collaborate with senior administration to propose, draft, implement and maintain relevant academic policies

  • Active committee participation, as it relates to student academic issues, curriculum, academic policies or procedures and/or data reporting

  • FERPA compliance

  • Production and dissemination of enrollment data and reports

Education, Experience, and Skills Required:

  • Master’s degree required.

  • Must be detail-oriented; possess strong oral and written communication skills; ability to effectively multi-task; strong technical skills in the area of Excel, as well as other student management software systems. Five years of progressive responsibility experience in a Registrar’s office or academic administration in a college or university setting preferred.

To Apply:

Applicants should submit (electronic submissions preferred) a cover letter, curriculum vitae, unofficial transcripts for all college work (official transcripts will be required at hiring), and three references with contact information, including email addresses and telephone numbers to:


Or mail to:

Dr. Michelle Metzinger, Provost and Vice President for Academic Affairs
University of Saint Mary
4100 South 4th Street
Leavenworth, KS 66048

Review of applications will begin immediately and continue until the position is filled.

The University of Saint Mary is an Equal Opportunity Employer.