Progress Policy

Regulations of the U.S. Department of Education require that colleges establish specific standards of satisfactory progress for students receiving either federal or state financial aid. All students receiving assistance through the Pell Grant, FSEOG, Kansas Comprehensive Grant, Federal Work Study, Perkins Loan, or Stafford Loan programs must maintain satisfactory progress as defined by their college in order to remain eligible for these aid programs.

At the University of Saint Mary, students receiving aid must maintain satisfactory academic progress according to a scale for minimum progress, available in the Office of the Director of Financial Aid. Progress for part-time students will be measured on a full-time equivalency basis.

A student’s progress will be monitored on a per semester basis. If the student has not maintained satisfactory progress, he/she will be placed on Financial Aid Warning, but may still receive aid for the following semester. If after a semester on Financial Aid Warning a student does not make minimum progress, his/her financial aid will be suspended and will not be reinstated until satisfactory progress has been made. However, a student on financial aid suspension may receive financial aid during the summer, if aid has been approved during the previous school year.

If extenuating circumstances have prevented a student from maintaining satisfactory progress, the student may submit to the Financial Aid Office an appeal in writing explaining the circumstances in sufficient detail. If the circumstances are due to health problems, the student must submit, along with his/her own letter, a note from his/her doctor that verifies that the problem was sufficient to interfere with satisfactory progress. The academic dean, the student’s academic advisor or program director, and the director of financial aid will review the appeal.