Withdrawal procedures for students called to active duty


Military Withdrawal Policy

Active Duty members of the United States Armed Forces, or members of the National Guard or Reserve that are activated for duty, or receive Deployment or Temporary Duty orders during an academic term will be permitted to withdraw without penalty from the University of Saint Mary. Under this policy, students presenting a copy of their military orders to the Registrar will receive a 100% refund of tuition and fees with funds from any form of financial aid being returned to that source. Students will, therefore, have a zero balance remaining after withdraw (with the exception of prorated room and board charges, if applicable). Further, students that are spouses, partners, family, or dependent of the military member receiving orders, where such orders prevent continued enrollment, will also be permitted to withdraw from the University of Saint Mary as above.

Alternatively, Incomplete (I) grades for all classes, with no tuition and fee reimbursement, may be more appropriate when the withdrawal is near the end of the semester. Incompletes must be by agreement between the instructor(s) and the student, and approved by the vice president for academic affairs.

If the student chooses to withdraw from only a portion of his/her classes and receives Incompletes in the remaining classes; s/he would receive a prorated reimbursement of tuition and fees only if the number of remaining credit hours is fewer than twelve. In either of these alternative cases, the student will receive a prorated refund of room and board charges, if applicable, and be allowed to complete the coursework according to the established policies of the university and the Incomplete agreement with the instructor(s) involved.

Failure to attend class does not constitute official withdrawal.




USM will readmit Active Duty, Reserve, or National Guard students, partners, and dependents who withdrew to perform military service. The readmitted student will maintain the same academic standing he or she had when last in attendance at the University of Saint Mary, so long as the absence does not exceed one calendar year.


When you are ready to return, contact the university's Veterans Certifying Official if you wish to resume using your MGIB educational benefits or use them for the first time.


Under the G.I. Bill®, you may be eligible to keep the benefits you've already received and may be able to extend your ending date for benefits. Visit the G.I. Bill website for more information.

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