Important info on renting USM facilities

 

Rental Contact:
Sharon Clay
913-758-6108 Sharon.Clay@stmary.edu

  • A minimum deposit of $200 is due with your signed contract.

  • Non-university groups must either have a certificate of insurance showing liability insurance sufficient to cover the number of guests with $1 million in coverage or must sign a waiver releasing the University of Saint Mary of any liability.

  • For alcohol, there is a $25/hour charge, and a minimum of five hours.

  • Annunciation Chapel is not available for rental.

  • USM maintenance can not perform set-up after 4 p.m. on weekdays or at all during the weekends.

  • Chair covers rent for $2 a piece.

  • Most decorations are fine; tape or nails may not be used on walls. Changing out drapes is allowed in the dining hall. Candles are also fine in the dining hall as long as they are contained in glass or on a surface such as a mirror.

  • Linens, including table cloths and napkins, can be rented through Aramark. They have a swatch of colors to choose from, with rental fees of $5 per tablecloth and $2 per napkin.

  • Tables will generally seat six people whether round or rectangle.

  • The back of the chairs in the dining hall are 32.5 inches tall; the seat from the front to the back is 17 inches; and the seat from side to side is 16.5 inches.

  • You may bring in your own linens, chair covers, etc. but set-up is not included and will need to be done on your own prior to catering set-up.

  • All decorations and items not brought in or set up by Aramark must be in place by the time Aramark needs to start catering set-up. The client will also be responsible for removal and clean-up of said items post event.

  • Aramark must be used for catering for all events in the Saint Joseph Dining Hall, they are also available for any other events on campus. You may bring in an outside caterer for events held in other rooms but a copy of their liability insurance must be approved prior to the event. Outside caterers will not be able to use Aramark facilities.

  • Sales tax in Leavenworth County is 8.3 percent. Food and audio-video rentals are taxable items.