Director of Human Resources

University of Saint Mary,
Leavenworth, Kan.

JOB SUMMARY:

Responsible for developing, implementing, and maintaining personnel policies and procedures, documentation covering the following: employment, wage and salary administration, compliance with Federal and state statutes related to employment, employee orientation, training, and benefit administration.

ESSENTIAL FUNCTIONS:

• Coordinates with department managers the hiring of all personnel
• Writes and places all employment ads
• Trains managers on acceptable interviewing procedures
• Assures all resumes are logged and all non-successful candidates are notified
• Conducts pre-screening of employees as required
• Processes each new employee and provides appropriate employee benefit information
• Coordinates with department managers and supervisors to execute letters of hire
• Coordinates with the Academic Vice President and Dean of the university to execute faculty contracts
• Assists supervisors in the employee disciplinary process including termination and conducts exit interviews as necessary
• Updates Employee Handbook as necessary

• Coordinates new employee orientations
• Plans and conducts performance appraisal, management, and non management training
• Plans and conducts training on the procedures for handling claims of  “Sexual harassment” or “Other forms of Prohibited Harassment”
• Arranges and/or conducts seminars for employees on various human resource related subjects
• Counsels employees and managers on employee relations issues and problems

• Maintains current job descriptions and updates regularly
• Prepares, distributes, and reviews performance appraisals; ensures that appraisals are completed and received in a timely manner
• Reviews all requests for pay increases
• Conducts compensation studies and recommends compensation adjustments accordingly
• Prepares related statistical reports including required non-payroll government report

• Coordinates with Payroll to ensure benefit contributions are deducted accurately
• Maintains and updates as necessary “Benefit Summary”
• Processes worker’s compensation and unemployment claims in a timely and effective manner
• Analyzes university benefit plans and policies to ensure legal compliance, competitive positioning, and best utilization of benefit budgets
• Reports monthly on participation in SCL-HS benefit programs
• Reports monthly Short Term and Long Term Disability Census and remits premium payment
• Updates monthly university Defined Contribution Retirement Fund
• Provides support in administering all benefit programs
• Maintains benefit information by employee
• Coordinates benefits enrollment processes
• Functions as liaison between benefit providers and employees
• Conducts benefit meetings including preparation of all required materials
• Generates monthly premium reports and payment requests for providers
• Prepares required federal and state reports and filings

• Ensures that personnel records are maintained and updated as necessary
• Develops and maintains forms and spreadsheets for necessary applications and an efficient record keeping system

• Serves as the EEOC, ADA, and Title IX compliance officer
• Represents university at personnel related hearings and investigations
• CIC-TEP officer, reviews faculty/staff tuition  remission applications and approves eligibility
• Manages departmental budget
• Prepares required federal and state reports and filings
• Participates in external salary and benefit surveys as requested

PHYSICAL/MENTAL REQUIREMENTS:

Requires ability to speak before large groups
May require long periods of time at a computer terminal
Familiarity with spreadsheet design

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:
Bachelor’s degree in Human Resources Management, Business Administration, Communication or related field
5 years experience in supervising and managing staff
Strong verbal, written, analytical, and interpersonal skills
Ability to organize and prioritize work to meet deadlines

Please send cover letter, resume, and three references to:
Attn: Veronica Donovan
University of Saint Mary
4100 South 4th Street
Leavenworth, KS 66048
Or email hr@stmary.edu
Or FAX to (913) 758-6297

USM is an AA/EEO employer.